How to Schedule a Zoom Meeting

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Scheduling on the Zoom Application

Open your zoom application and log in to Zoom, then click-on the "Schedule" icon (see below)

 

 

Scheduling

Once you have opened the zoom scheduler, You can then start to set-up your future zoom meeting. See below for details -

Note: All scheduled meetings can be started by the host at anytime. Regardless of the date and time settings.

 

  • Topic: Choose a topic/name for your meeting.
  • When: Select a date, and time of your meeting.
  • Timezone: By default, zoom will use your computers time zone setting. To change the time zone, click on the highlighted link.
  • Recurring meeting: Choose if you would like a recurring meeting (i.e. the meeting ID will be persistent for the recurring meetings).
  • Video (when joining meeting): default video to on or off for host and/or participants
  • Audio Options:  choose whether to allow users to call in via Telephone, VOIP, or both
  • Password: You can select and input your password here. Joining participants  will be required to input this before joining your scheduled meeting.
  • Enable join before host: Allow participants to join your meeting before you. Note: The meeting will end after 40-minutes if the host never joins.
  • Calendar: Add to any selected calendar and send out invites to particpants.
  • Schedule: Click here to finish and open up which ever calendar you have selected.
Note: Choosing "Other Calendars" will allow you to copy and paste the scheduled meeting information such as date, time, and meeting URL into an email that you may send to invitees.
 
 
Add to calendar

After you are done setting up your Scheduled meeting, "Click-on" the Schedule icon at the lower right-hand side of the window.

1. Non-recurring meeting (one time), example using Google Calendar

 

2. Recurring meetings, example using Google Calendar

 

Scheduling on the Web

You can also schedule your meetings through the web at zoom.us/meeting/schedule. Or you can access this by selecting My Meetings from your profile page, and then selecting the Schedule a Meeting tab as seen below.

Starting your scheduled meetings?

To learn more about how to update an already scheduled meeting, please click here

 

Note

Non-recurring meeting ID will expire 30 days after the meeting is started. You can re-start the same meeting ID as many times as you would like, within the 30-days.  

Recurring meeting ID will expire 365 days after the meeting is started on the last occurrence. You can re-use the meeting ID for future occurrences. 


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